Training

 

Introduction

Before start the training program organization can conduct training needs analysis   Then organization can design best  training program for the  employees  to  understand  organization's processes, procedures, and goals.  It help to improve It knowledge and skills which are needed for their jobs. Further newly hired employees and rest of the employees should be trained  to acquire following,

• Familiarized the new employee to the work environment
• Introducing employee to the organizational set up
• To create productive worker
• To develop good impression of his worker
• To increase the organization performance

What is Training?

According to the (Bandaranayake, 2014) ;

A systematic process aimed at increasing the employee knowledge skill and motivation for specific performance.

• This is a program design for non managerial employees.

•   The process that companies use to teach employees skills they need for their current job.

 There the trainee can get  specific areas of knowledge that employees need to fulfill day-to-day tasks. 

As per above definitions  training means  to the process of providing  knowledge, skills, and competencies to employees to improve their performance in their current roles or to prepare them for future roles within an organization.

Training can take various forms such as  formal classroom-style sessions, on-the-job training, workshops, seminars, e-learning modules, mentorship programs, and more.

The purpose of employee training is to increase individual and organizational effectiveness, promote employee growth and development, increase job satisfaction, and ultimately contribute to the achievement of organizational goals.

Characteristics of training

• Provide knowledge and skills required for operational activities
• Short term programs
• For non-managerial personal
• A reactive program for fulfilling timely needs

Source; you tube

Benefits from training

According to the (Bandaranayake, 2014) ;

To the organization

• •Improving the performance
• •Employees knowledge and skills updated
• •The quality of output is increased
• •The number of errors made by employees is reduced
• •Employees absenteeism is lower
• •Labour turn over is lesser
• •Lesser time requied for supervision

•To the employee

• •Job satisfaction
• •Better performance
• •Opportunity to utilize new skills
• •More opportunity for promotions
• •Value of employee is increased
• •Opportunity for extra earning

Training method

Employee training methods can differ based on the organization's needs, the nature of the work, and the learning preferences of the employees. Organization should select the best training method based on the organization training needs.

 

According to the (Bandaranayake, 2014) 

On job training

Figure 1 On the job training  

Employees are trained when they are engaging  activity at their work place. There are employees are learning by doing. Experienced workers train new employees. This method is effective for hands-on jobs and allows for immediate application of skills.

Table 1   Advantages and disadvantages of on the job training

Off the job training

Figure 2     Off the job training

Takes place away from the job at a different location. Training activities are conducted outside the normal work environment and away from the actual job situation. It includes sending employees to specialized training courses, workshops, seminars, or conferences conducted by external training providers. As well as lectures, simulations, role-playing exercises, e-learning modules, and other forms of structured learning experiences.

Table 2 Advantages and disadvantages of  off the job training

Job rotation

.The employee works in different departments for short periods. Rotating employees to   different roles within the organization This will be helpful to obtain   skills and knowledge. This method is used to enhance employee engagement and retention by providing opportunities for career development.

Figure 3 job rotation

Table 3 Advantages and disadvantages of job rotation

Coaching

Guide the trainee how to use equipment or process

Figure 4 Coaching

Figure 5What are the things received from coaching

Monitoring

Each new employee is received  guidance, support, and knowledge from experienced mentor.  Mentorship programs can be formal or informal way. This is important  to  obtain  tacit knowledge.

Figure 6 Monitoring

Vocational courses

Professional bodies provide vocational training.

Example;

• VTI
• NIATA
• ACA 

 Figure 7 Vocational training

Distance learning

Here trainee control the pace and timing of their own learning. Trainee can learn using materials provided by the tutor. At the end of particular time period there is a meeting

 Figure 8Distance learning

Team-Based Training:

 Employees work together on projects or tasks. This method fosters teamwork, communication skills, and peer-to-peer knowledge sharing.

Figure 9Team based learning

Graduate training

This is designed for graduate based on degree qualification and they are directed to the senior management position.

Figure 10 Graduate training

Self awareness training

Trainee complete self assessment questionnaires. Questions  may be asked about personal values, individual learning styles ,personality and interests. Trainee receives feed back from the person carrying out the questionnaire.

Figure 11Self awareness training

Self study program

Employees receive resources such as books, manuals, or online courses for self-directed learning. This method allows employees to take ownership of their development and learn at their own place

Figure 12Self study program

Workshops and seminars

 Conducting  sessions on specific topics or skills relevant to employees' roles. These are headed by  guest speakers, demonstrations, and interactive activities to engage participants

Figure 13Workshop and seminars

Case studies

 Present real or hypothetical situations for analysis and discussion. Case studies use  employees to apply theoretical knowledge to practical situations and encourage critical thinking.

Figure 14 Case studies

E-Learning

Trainee make use of multi media to learn. There ,he can learn by using material downloaded from or  access to the  digital platforms. Employees can access materials at their own place and convenience, often including videos, interactive modules, quizzes, and assessments

 .

Figure 14 Case studies

Stimulations and role playing

Creating scenarios for the  real-life situations .Employees may encounter in their roles. This method allows employees to practice decision-making and problem-solving skills in a controlled environment

Figure 16stimulation and role playing

Conclusion

Employee training programs act as a vital tool for organizations to increase the skills and productivity of their workforce. This is an expense and an investment to the organizations. Organization should select the best training program as per the requirement of trainee. These programs are designed to individual growth with organizational goals, ensuring that teams remain competitive, innovative, and ready to tackle future challenges.

 Organization should provide proper training to the employee.

·      Proper training help employees to acquire necessary skills and knowledge to perform their job effectively, leading to higher productivity.

·      When employees feel competent in their roles, they are satisfied and engaged in their work.

·      Training helps employees understand overall process. It causes to reduce errors and accidents. ·

·      Well-trained employees are better positioned for career growth within the organization.

Without proper training to the employee.

·      Lack of training lead to inefficiencies as employees struggle to perform tasks they are not adequately prepared for.

·      Without proper guidance, employees may make mistakes or overlook important safety procedures, leading to errors

·      Inadequately trained employees can harm the organization's reputation, result in lost revenue due to errors or accidents, and minimum relationships with customers or clients.

     Proper training is essential for both individual and organizational success, as it ensures that employees have the skills and knowledge needed to contribute effectively to the goals of the organization.

References:

Bandaranayke, P. J., 2014. A-L Business studies. In: Part 2. s.l.:ISBN.

 Anon., 2016. Teachers 'guide Grade 13 Business Studies. s.l.:nie.

Anon., n.d. Importance of training. seismic.com.(https://seismic.com/enablement-explainers/the-importance-of-training)

 Figure 1On the job training 

Figure 2  Off the job training

Figure 3 job rotation

Figure 4 Coaching

Figure 5What are the things received from coaching

 Figure 6 Monitoring

Figure 7Vocational training

Figure 8Distance learning

Figure 9Team based learning

Figure 10 Graduate training

Figure 11Self awareness training

Figure 12Self study program

Figure 13Workshop and seminars

Figure 14 Case studies

Figure 15 E learning

Figure 16stimulation and role playing

Table 1   Advantages and disadvantages of on the job training

Table 2 Advantages and disadvantages off the job training

Table 3 Advantages and disadvantages of job rotation